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The Ultimate Guide for applying an Admin Job in Singapore

Posted on: 2021-04-29


Do a quick scroll on any job sites, you are sure to see a large number of administrative job openings. Almost all companies need an administrative executive/assistant. The admin assistant/executive manages and supports the daily business function of a company. Admin executives/administrators keep the company running like a well-oiled machine; they reduce the workload of other professionals in the company.

Imagine a life without admin executives/assistants, piles of documents lying around the office, messy schedules with clients/vendors, and wrong data entries all over the company’s database. Most importantly, paychecks will not be processed!

Hundreds of administrative jobs are created each day in Singapore. If you’re feeling reassured right now, you have not finished listening to the full story - Thousands of job applications for admin executive/assistant positions are sent everyday in Singapore.

How can you stand out from the other applicants? First and foremost, you will need to understand the job scope of an administrative assistant/executive.

WorkClass.co will walk you through the entire job application process - from showing you the essential steps to craft an efficient resume to recommending job portals ideal for your applications.

Without further ado, let's first understand the job scope of an administrative assistant/executive.


What do administrative workers do?


An administrative assistant compiling the files.


Administrative workers manage the database of the company. They are the ones who will organize the data and make sure all entries are imputed accurately.

Administrative workers may need to do some planning duties. For instance, an administrative assistant can be asked to plan company events - like sorting the boss’s schedule, planning for the company retreat, and scheduling client appointments. For smaller companies, the admin assistant may perform extra duties like coordinating with external vendors.

Administrative jobs cover a wide scope which is highly dependent on the recruiting company’s requirement. The company requirements are written in the “job description” section of the recruitment advertisement. Do check the job scope carefully because some admin jobs may need you to do some accounting work which may fall outside your ability.


Here is the detailed job scope of an Admin Assistant/Executive:


  • Arranging files and creating filing systems
  • Developing correspondences: faxes, emails, memos, and forms
  • Preparing reports and documents
  • Organising bosses’ and employees’ calendars
  • Arranging appointments
  • Sorting mails
  • Checking invoices
  • Receiving visitors
  • Answering enquiries
  • Planning corporate events
  • Planning itineraries
  • Prepare schedule

Basically, this list is non-exhaustive. Different companies require different skills from the applicants, so do check with the company on their requirements to prevent an awkward interview where you do not match their criteria.


How much does an administrative worker earn?


Earnings of the administrative assistants and executives.


The pay of an admin worker can go up to $3,000. Most of the high paying administrative jobs will require their employee to do some accounting. Please check the job description carefully before applying for these “difficult” positions

According to PayScale, most administrative workers earn about $2,005 per month.

It is a relatively high paying job considering the simplicity of the job scope; The level of difficulty of the job is rather manageable.


How to stand out as an applicant?


Stand out as an administrative job applicant.


Being an outstanding applicant is not as difficult as it seems. A good applicant is one who has an efficient resume. I repeat. Efficient. The resume does not need to be fancy. You just need to include skills that fit the requirements of an admin assistant/executive.


Important skills to include in your resume:


  • Interpersonal Skills
  • Excellent Written and Verbal Communication Abilities
  • Client-Vendor Management
  • Reporting Skills
  • Business Administration Skills
  • Presentation Skills
  • Organisation and Planning Skills
  • Typing Skills
  • Problem Solving
  • Meticulousness

Under the skills section of your resume, please remember to include some of these qualities to showcase your suitability for the administrative position.


Technical skills to include in your resume

Microsoft offices an important skill.

If you did not include these technical skills inside your resume, your resume is likely to be in the trash bin right now. Please be proficient in these office tools before applying for the administrative position.

Technical skills:

  • Proficient in Microsoft Office Suite (Microsoft Word, Microsoft Excel, Microsoft Powerpoint and Microsoft Outlook)
  • Knowledge of Office Management Procedures and Workflows


Achievements

include your work achievements.

It is time to impress your potential employers. Include as many achievements You should include your achievements in your ex-company. However, you will need to know that not all achievements are relevant to the employer. Some industry-specific achievements will impress the recruiting company more than the others. Here are some achievements you should include to boost your chances of getting employed:

Sample Achievements:

  • I saved company resources
    • Liaised with vendors for higher discounts which cut down on the company’s expenses.
  • I organized a large corporate event
    • Organized the annual career fest for my company which helped the company to gain more customers.
  • I increased the company’s productivity
    • Created a flexible employee work schedule that allowed full-timers to work based on weekly hours rather than 9 am to 5 pm.

Conclusion

Now, having covered all the necessary elements you should include in your resume, you are ready to apply for administrative jobs. We have compiled for you the top 3 job portals in Singapore that contain a large number of admin jobs. Do check out WorkClass.co, FastJobs.sg, and GrabJobs.co for the latest administrative job openings in Singapore.

#administrative assistant #administrator #management skills #management #career #databases