How To Reply To a Job Interview?

Posted on: 2021-10-27

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Great! You have received a job interview invitation in your inbox. Although it is not a job offer yet, it is a great sign. Responding to a job interview email is crucial. Why? Because it is your first communication with your prospective company and you definitely want to impress them. Make sure your email response shows a positive light before your interview. From receiving your first interview request, each interaction you have with your potential employer has an influence on your application.

  • reply as early as you can
  • thanking the sender for the invitation
  • don’t include multiple people in the email
  • keep it short and professional
  • avoid emoji, slang and abbreviation
  • proofread your email and check for grammatical errors

Dear (sender/recruiter name),

Thank you very much for inviting me to interview for a (job position) at (company). I confirm that I will be available at (requested date and time). I appreciate this opportunity and look forward to speaking with you.

Best regards,
(your name)
(insert your phone number)

Dear (sender/recruiter name),

Thank you for inviting me to the interview and your consideration. I appreciate this opportunity but unfortunately I am no longer available and have to decline. Best of luck in filling the role, if I have anyone that could be a good fit, I’ll let them know.

Best regards,
(your name)

You should reply to a job interview email on the same day, we recommend in a few hours. Don’t forget to say thank you, be concise and professional. A job interview invitation reply is your first impression towards your prospective employer so make it count.

Written by


Digital Marketing Executive

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