How to Write a Short Resignation Letter (With Examples)

How to Write a Short Resignation Letter (With Examples) - Learn how to write a short and professional resignation letter with examples. Keep your relationships positive and reputation intact. Read on for tips.

To inform your employer of your decision to leave your job, it is common practice to submit a resignation letter. Crafting a short and straightforward resignation letter can help your boss or manager prepare for your departure. If you are transitioning to a new job, knowing how to write a short resignation letter can make your exit a smooth and pleasant experience.

This article outlines the reasons for needing a short resignation letter, provides a guide on how to write one, and offers some examples for reference.

A short resignation letter is a brief document that expresses your intention to resign from your current position. Employers generally require at least two weeks' notice to make necessary arrangements for your departure. However, certain circumstances, such as personal emergencies or a new job offer requiring immediate relocation, may not allow for adequate notice, and a resignation letter with short notice may be necessary.

Why is a short resignation letter important? It can help maintain your relationship with your employer and colleagues. Additionally, writing a short resignation letter can have other advantages, such as:

  • Leaving on good terms without disclosing detailed reasons for your departure. Although personal reasons may exist, it is best to avoid discussing them in your resignation letter. A brief letter allows you to part ways amicably without providing detailed reasons to your employer.
  • Enhancing your professional standing and reputation in the industry. Even though you may be leaving your current employer, it is still important to handle your resignation with grace and tact, especially if you intend to remain in the industry. A short resignation letter communicates your desire to move on in a respectful manner, which can reflect positively on your professional standing and reputation.
  • Boosting your employability. A short and courteous letter is a professional courtesy that may be viewed favorably by your manager and colleagues. When contacted, they may be more inclined to provide a positive testimonial or reference, which can help to enhance your employability.

To write a short resignation letter, you can follow these steps:

  1. Speak with your manager first: Before drafting your resignation letter, speak directly with your manager or supervisor. This conversation is an opportunity to offer your appreciation and discuss any time-sensitive issues, such as security clearances or unused leave encashments.
  2. Use a professional business letter format: Follow a professional business letter format, as human resources usually keep your resignation letter as a record of your employment. Use a header that states the recipient's first and last name, position, address, and the date on which you are submitting the letter.
  3. Indicate the date of resignation and position: In your statement of resignation, indicate the date of resignation and the position from which you are resigning to ensure your manager clearly understands the purpose of the letter.
  4. Explain briefly why you are resigning: While optional, offering a brief explanation of your departure in your resignation letter can give your managers and colleagues some closure as to why you are leaving the company.
  5. Express gratitude by thanking your managers and colleagues: Thank your managers and colleagues for their time and support. This helps you maintain a positive relationship with them, and they can become valuable additions to your professional network.
  6. Leave your contact details: If desired, leave your contact details for your colleagues or managers to reach you.
  7. Proofread your letter: Proofread your resignation letter for spelling, punctuation, or grammatical errors.
  8. Officially close with your signature: Finally, conclude your short resignation letter by signing off with your details, including your full name and signature.

By following these steps, you can write a short and professional resignation letter that can help facilitate a smooth departure from your current position.

Read more: How To Write Resignation Letter

Examples of Short Resignation Letters

Here are three examples of short resignation letters:

Example Short Resignation Letter 1

Dear [Manager’s Name],

I am writing to inform you of my resignation from [Company Name]. My last day of work will be [Date], and I will be resigning from my position as [Position].

I want to thank you and the rest of the team for the opportunities and support given to me during my time here. I appreciate the valuable experiences and knowledge that I have gained while working with the company.

Please let me know if there is anything I can do to help make the transition as smooth as possible. You can reach me at [Contact Information].

Thank you again for your understanding and support.


[Your Name]

Example Short Resignation Letter 2

Dear [Manager’s Name],

I am writing to resign from my position as [Position] at [Company Name], effective [Date]. I appreciate the opportunities provided to me during my time with the company.

I regret any inconvenience that this may cause, and I will do everything possible to ensure a smooth transition. Please let me know how I can assist in this process.

Thank you for your understanding.


[Your Name]

Example Short Resignation Letter 3

Dear [Manager’s Name],

Please accept this letter as notice of my resignation from [Company Name] effective [Date]. It has been a pleasure working for the company and I have learned a lot during my time here.

I want to thank you and the rest of the team for the support and guidance provided during my tenure. I will do my best to ensure a smooth transition of my responsibilities before my last day of work.

Please let me know if there are any outstanding issues I need to address before leaving. You can contact me at [Contact Information].

Thank you again for everything.


[Your Name]

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