How To Write a Job Application Email?

When you are searching for a job there are several ways how to apply for it. You may find that the company wants you to send your job applications CV or resume to their email, apply through their job platform or something else. For the cover letter, you should not just attach your CV or resume and leave zero word in the body email and write "Resume" in the subject line. Job application email is to show the hiring managers your intention to the specific job you’re applying for, how you find the job posting advertisement and how interested you are. You can also put the reasons why you are applying and why you should be chosen.

There are many ways to apply for a job. You may need to submit your job application through an online system the company has in place. For some jobs, particularly retail and hospitality positions, you may still be able to apply in person and fill out the job application by hand.

But, one of the most common ways to apply for jobs today is by sending an application letter via email. This is especially the case with smaller employers who don’t have automated application systems.

What is the best way to apply by email? Follow the job listing application process and email your resume and cover letter only when requested by your hiring managers. Also, keep in mind the following tips to help you get started in your job search for your dream job:

Include cover letter. It is important to include a brief cover letter when sending your resume. This could be your email message. This helps ensure that the hiring managers receive your job application. Address your email to the right person You can find out online who you should address the email to, instead of stating “Dear Sir/Madam” or “To whom it may concern”. Take note that the name of the hiring manager is often on the job description and hiring notice. If it isn't, you can look it up on LinkedIn or the online directory of the organisation you are applying to.

Become a professional. Just because you send your message by email does not mean that you can be casual and sloppy. Please read the cover letter writing and formatting guidelines before writing your own. The email subject line should include your name and the position you are applying to. This is perhaps the most overlooked portion of an email, especially one for a job application. Before even opening an email, recruiters will read the subject line. If it is irrelevant, they will not open it. Ensure that it is relevant. You can look up some job application email sample if you are not sure.

Check the sample email cover letter. Start with a sample email cover letter. Don't forget to customize the message for each job posting. General email doesn't help you stand out from your competitors. In case your job post has a job reference number or code of some kind, include this in the subject line. This will make it even easier for recruiters to associate your application with a particular job post.

Read and test the message. It is also important to write the letter as carefully and accurately as a printed letter. Calibrate the email and send a test to yourself so that you can be sure that the format is maintained.

  • write catchy email subject
  • the job title you are applying for
  • your name and contact details
  • mention your interest and skills
  • attach your CV or resume
  • make sure no grammar or spelling mistakes

Job Application Email Example #1

Subject: (your name - job position)

Dear (hiring manager/recruiter name), I am (your name) applying for (job position) at (company), I found this interesting opportunity from (the website you saw it on). With extensive experience in (mention your relevant experience) and skills in (mention your relevant skills), I know that my knowledge and skills would be an excellent asset for your company.

In my position as (mention your relevant job), my duties are (list the tasks that are relevant to the job position).

Attached, please find my (resume or CV). If you have any questions or need me to provide any supporting documents, don’t hesitate to contact me. I look forward to hearing from you. Thank you for your consideration.

Best regards,
(your name)
(phone number)

Job Application Email Example #2

Subject: Name of Applicant – Name of Position, Job Reference Number

Dear Mr./Ms. Last Name,


I have 4 years of experience as a Software Developer at my previous company. I came across an interesting position of Software Tester (Job Reference Number 9467) on your website. Company XYZ is renowned for testing all kinds of software and applications before they are released. As I know how they were programmed, I would be able to quickly detect all bugs and errors that need to be rectified. My skillset and expertise makes me a valuable asset to your organization.

After graduating with a degree in Computer Science, I worked at Company ABC as a software developer for 4 years. I designed and programmed engineering software that students use in academia. I now want to challenge myself in a new environment and your company offers just that.

I have attached a cover letter, resume, and certificates for your consideration. Please take a moment to go through them to get a better idea of who I am.

I would love to talk to you in more detail regarding this amazing opportunity at your company. I look forward to hearing back from you regarding my application.



Your Name

Your Address

Your Phone Number

Your Email Address

Writing a job email application is about showing your intention and what you can offer to the company. Always attach your CV or resume and mention how you find the job advertisement. Make sure that there are no grammatical or spelling mistakes. Research about the company, from there you can start searching for a hiring manager or recruiter name.

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