How To Write Resignation Letter [With Sample]

How To Write Resignation Letter With Sample - When it comes time to resign from a job, many people find themselves at a loss for words. How do you write a resignation letter that is both professional and respectful? In this blog post, we will walk you through the process of writing a resignation letter step-by-step.

We will also provide some tips on how to make the process as smooth as possible for both you and your employer.

When an employee decides to leave their job, they may be required to submit a resignation letter. This letter provides official notice to the employer that the employee is terminating their employment, and it usually includes the date of the last day of work.

In some cases, an employee may also provide a reason for their resignation, although this is not always necessary. A resignation letter can be a simple or formal document, depending on the company's policy. However, it is generally recommended to keep the letter polite and professional.

Once an employee has submitted their resignation letter, they are typically bound by the notice period stated in their contract. This means that they cannot leave their job until the specified period has passed.

For many employees, writing a resignation letter can be a difficult task. However, it is important to remember that this document is simply a formality and does not need to be overly long or complicated.

No law requires a resignation letter to be polite. However, it is generally considered good practice to submit a letter that is courteous and professional. After all, you are likely to need a positive reference from your current employer when you apply for future jobs. Additionally, burning bridges can come back to haunt you later on.

Even if you are leaving your job under duress, it is generally best to avoid using your resignation letter as an opportunity to air grievances. Instead, simply state that you are resigning and provide a brief explanation of your reasons for leaving. By following these guidelines, you will ensure that your resignation letter leaves a positive impression.

While it is not legally required to inform your old employer of your new job, there are a few potential benefits to doing so. First, your old boss may be able to provide you with a positive reference or recommendation. Second, if you have a good relationship with your old employer, they may be willing to help you transition into your new role by providing advice or introducing you to key contacts.

Finally, telling your old employer about your new job shows respect for the relationship you have built and may help to preserve that relationship in the future. Ultimately, the decision of whether or not to tell your old employer about your new job is a personal one, but it is worth considering all of the potential benefits before making a decision.

There are pros and cons to including a complaint in your resignation letter. On the one hand, it can be cathartic to get your frustrations off your chest before you leave a job. Additionally, your letter may serve as a warning to future employees about the company's culture or management style.

On the other hand, complaining in your resignation letter could damage your professional reputation. If you're planning on leaving anyway, it's best to simply state your decision and move on. Ultimately, whether or not to include a complaint in your resignation letter is a personal decision. However, it's important to weigh the potential risks and benefits before making your decision.

One of the most important things to keep in mind when resigning from a job is to do it professionally. This means not only properly giving notice but also writing a resignation letter that is respectful and courteous. So what makes a good resignation letters?

1. The reason for leaving

When resigning from a job, it is important to be clear about your reasons for leaving. Whether you are relocating, taking on a new role, or simply looking for a change of pace, be sure to include this information in your letter.

2. The date of your departure

Be sure to include the date of your departure in your resignation letter. This will give your employer a clear timeline for finding a replacement and transitioning out of your role.

3. A positive tone

Even if you are leaving your job under duress, it is important to maintain a positive tone in your resignation letter. Remember, this document is simply a formal notice of your intention to leave. There is no need to air grievances or make negative statements.

4. A thank you

Finally, be sure to thank your employer for the opportunity to work at the company. This shows respect for the relationship you have built and may help to preserve that relationship in the future.

1. General Resignation Letter Template

Dear [Manager’s Name],

Please accept this letter as formal notification of my intention to resign from my position as [job title] with [company name]. My final day will be [date of last day] as per my notice period.

I would like to thank you for the opportunity to have worked in the position for the past [time in employment]. I have learned a great deal during my time here and have enjoyed collaborating with my colleagues. I will take a lot of what I have learned with me in my career and look back at my time here as a valuable period of my professional life.

During the next [notice period in weeks], I will do what I can to make the transition as smooth as possible and will support in whatever way I can to hand over my duties to colleagues or to my replacement. Please let me know if there is anything further I can do to assist in this process.


[Your Name]

2. Formal Resignation Letter Sample

Dear Mr./Ms. Manager,

Please accept this letter as formal notification of my resignation from Capitol Company. My last day of work will be January 25, 2022.

I really appreciate the experience and growth opportunities I have gained while working with you; my successor, like me, will be fortunate to be a part of your dynamic and supportive team operations.

If I can help in any way to ease the transition, please let me know. I wish you and [Insert Name of Company] continued success.



There's no one-size-fits-all answer to this question - it depends on your situation. If you have a lot to say about why you're leaving, or if you want to make a strong impression on your boss, then a longer letter may be appropriate.

On the other hand, if you're feeling concise and to the point, a shorter letter may suffice. Ultimately, the length of your resignation letter should be whatever feels most comfortable for you. If you're unsure, err on the side of brevity - a shorter letter is always better than a rambling one. And remember, this isn't an opportunity to vent - keep it professional, and stay positive.

When you're ready to move on from your current job, the first step is to submit a formal resignation letters. This letter should be polite and professional, and it should clearly state your intention to leave the company.

In terms of format, your letter should be single-spaced with a space between each paragraph. Begin by typing your name and address at the top of the page, followed by the date. Then, include the name and address of your employer. After that, you can launch into the body of your letter.

1. Use your employer's professional name

Throughout the letter, avoid any casual or colloquial language. When you're finished, close with a courteous sign-off and your signature.

2. Clear paragraphs

As with any formal letter, your resignation letter should be clear and concise. Each paragraph should serve a specific purpose, and the overall tone of the letter should be respectful and positive.

3. Signature

When you're ready to sign off, simply type your name below your closing statement. If you want, you can also include your title or position. Once you're finished, make sure to save a copy of the letter for your records.

Whether you're resigning to take another job, to retire, or for personal reasons, writing a resignation letter is an important step to moving on from your current position. While there's no need to go into great detail about your reasons for leaving, there are certain things you should avoid in your resignation letter.

First, resist the temptation to vent your frustrations about your current job or coworkers. This is not the time to air grievances or settle scores - you want to leave on good terms.

1. Bartering for more money

Second, don't negotiate for more money or better severance in your resignation letter. If you're interested in negotiating a better exit package, that discussion should take place in person with your boss or HR.

2. Short Notice

Avoid giving too much notice. Two weeks is typically the standard notice period, but in some cases - such as when you're relocating for another job - you may give more notice. Whatever the case, be respectful of your employer's time and needs as you transition out of the company.

3. Giving too many details about your next plan

Don't include too many details about your next job or career plans in your resignation letter. Your employer doesn't need to know where you're going or what you'll be doing - simply state that you're moving on to new opportunities.

4. Curse Words & Unprofessional Language

Remember that this is a formal letter, so avoid using curse words or another unprofessional language. This isn't the time to make jokes or be casual - keep it professional from start to finish.

5. Making it personal

Finally, don't make the letter too personal. While you may have enjoyed working at the company, this isn't the time to share your fondest memories or express your gratitude. Keep it brief and to the point.

If you are wondering if you can use a template for your letter, the answer is yes! Using a template can be a great way to save time and ensure that your letter is professional and accurate. Several different websites offer templates for letters, and all you need to do is enter your information into the template and then print it out.

Many templates also allow you to save your work so that you can come back to it later. However, it is important to remember that while using a template can be helpful, you should always proofread your letter before sending it to make sure there are no mistakes.

It's always hard leaving a job. Whether you've been there for two years or 20, it's never easy to say goodbye to the people and places that have become such an important part of your life. But sometimes, circumstances change and it becomes necessary to move on. If you find yourself in this situation, it's important to remember to act with professionalism and respect.

One way to do this is by working your notice period. This allows you to tie up any loose ends, say goodbye to colleagues in a respectful way and hand over your responsibilities in an organised manner. It also shows potential employers that you are a reliable and responsible individual. So, if you're thinking of leaving your current role, remember to work your notice period - it'll benefit you in the long run.

While it may seem like a straightforward task, proofreading your resignation email is essential to avoid any potential misunderstandings or hard feelings. Here are a few tips to help you get it right:

● Read your email out loud before sending it. This will help you to catch any typos or awkward phrasing.

● Check the tone of your email. Be sure to sound professional and courteous, even if you are leaving under less-than-ideal circumstances.

● Edit for clarity. Make sure that your email is clear and concise, and that your intentions are unambiguous.

Proofreading is an essential step in the resigning process, so be sure to take the time to do it properly.

Email is an essential part of business communication, but it can be hard to know if you're using proper grammar, spelling, and punctuation. This is where Grammarly comes in. Grammarly is a free app that checks your email for errors and provides suggestions for how to fix them.

It can also help to improve your writing style and make sure that your message is clear and concise. In addition, Grammarly can be used for other types of writing, such as social media posts and blog articles. Whether you're a business professional or a student, Grammarly can help you to communicate more effectively.

Can be used as an extension

One of the great things about Grammarly is that it can be used as an extension for your web browser, which means that it will check your email for errors as you're writing it. This is a great way to avoid making mistakes, and it can also help to improve your writing speed.

In addition, the app provides several different settings that you can customize to suit your needs. For example, you can choose to have Grammarly check your email for grammar, spelling, and punctuation errors, or you can choose to have it check for all three. You can also select the level of error checking that you want, from basic to advanced.

After you submit your resignation letter, you may be feeling a range of emotions, from relief to sadness to excitement for the next chapter in your career. It is important to remember that, even though you are leaving your current position, you are still obligated to act professionally and do your best work until your last day on the job.

This means showing up on time, meeting deadlines, and avoiding gossip or negativity. In addition, you should take the opportunity to tie up loose ends and train any new staff who will be taking over your duties. By staying positive and focused until the end, you can ensure that you leave on good terms and maintain a positive relationship with your former employer.

It's always a good idea to have a few references lined up before you start job hunting. Your boss is one of the people who can provide you with a reference, and he or she is also likely to be one of the most important. When you ask your boss for a reference, be sure to do it in person and with plenty of notice.

Give your boss a copy of your resume and a list of the specific skills and experience that you would like him or her to highlight. Be sure to thank your boss in advance for taking the time to provide a reference, and follow up with a thank-you note after you've landed the job.

By taking these steps, you'll show your boss that you're professional and grateful, two qualities that will reflect well on both you and your new employer.

When it comes to showing appreciation, a thoughtful gift can go a long way. If your old boss was instrumental in helping you develop your career, a small gesture of thanks can be a meaningful way to express your gratitude.

But what kind of gift should you give? Depending on your budget and the relationship you had with your boss, you might consider anything from a simple card to a more elaborate gesture.

A nice pen or notebook set might be appropriate for a boss who was always well-groomed and professional. For a boss who was more casual and down-to-earth, a nice bottle of wine or gourmet food item might be welcome.

Whatever you choose, be sure to put some thought into it and select something that you know your old boss will appreciate. A little appreciation can go a long way in maintaining good relationships — both in business and in life.

When you resign from your job, it's important to make sure that your resignation email stays out of spam. To do this, follow these simple tips:

● First, avoid using any trigger words that might send your email to spam. This includes words like "free," "winner," and "money."

● Second, don't use all caps or excessive exclamation points. This can make your email look like spam.

● Third, don't include any attachments. Spam filters may flag emails with attachments as potential threats.

● Fourth, keep your email short and to the point. Include only the essential information, such as your name, the date you're resigning, and your contact information.

By following these tips, you can help ensure that your resignation email will be received by your intended recipient - and not end up in their spam folder.

It can be disconcerting when your boss doesn't respond to your resignation letter, especially if you had a good relationship with them. However, there are a few possible explanations for their silence. It's possible that they're busy and haven't had a chance to read your letter yet.

Alternatively, they may be feeling shocked or hurt and need some time to process the news. If your boss is the type of person who avoids conflict, they may also be hoping that you'll change your mind and stay on. Whatever the reason, it's best to give them a few days before following up. In the meantime, you can start wrapping up loose ends at work.

It is always a difficult decision to resign from a job. Whether you have been miserable in your position for months or you have found a new opportunity that you are excited about, leaving a job can be stressful. One of the most important decisions you will need to make is who to send your resignation letter.

In most cases, you will want to send your letter to your direct manager and HR department. This will ensure that they are aware of your departure and can begin the process of finding a replacement. However, there may be instances where you also need to send your letter to your boss. For example, if you are leaving on bad terms or if your boss is also your direct manager, sending a copy of your resignation letter can help to ensure a smooth transition.

Ultimately, the decision of who to send your resignation letter to is up to you, but it is important to weigh all of the factors before making a decision.

So, you have decided to move on. That is great news! Now it is time to write a resignation letter. Keep in mind that this document will stay in your employee file for the rest of your life, so take care in how you word it.

Thank your employer for the opportunities they have given you and express your regret at having to leave. Be sure to include the date of your last day of work and any other information they may need. Finally, sign off with a polite goodbye.

Remember your old job helped you get to where you are now and there is no need to burn any bridges. Writing a resignation letter can be difficult, but following these tips should make the process a little bit easier. Best of luc

Read More Articles

Find Jobs in Singapore

Share this post with your friends