POLLUX PROPERTIES LTD.

· Develop and implement both internal and external communications programs such as employee events, trade fairs, advertising, brochures, newsletter, workshop, social media post, services and corporate videos etc;

· Manages internal and external communication tools;

· Develop and manage communication materials such as speech, all employees communications, articles, messaging, graphics, video, or others;

· Manage and monitor all 3rd parties’ suppliers (including website agency, creative agency, translation house etc) to ensure quality service delivery and in compliance to the project scope;

· Represents Communications in projects involving other departments, areas of the Company, and/or with public;

· Support ad hoc requests including content, presentation, photo, video, customer gifts for local events and participate other corporate communication initiatives when needed;

· Contributes to the development of public relations and investor programmes and proposals for clients and prospective clients;

· Build and develop relationships with the media and analysts/fund managers;

· Manage public relations by liaising and actively engaging with the media. Handle media requests and queries;

· Research, write and edit news releases, factsheets, speeches, powerpoint presentations and other relevant communications materials;

· Perform editorial tasks on newsletters, collaterals, reports, publications and web

· Any other assignments as required.

.Requirement:

· Good interpersonal skills

· Capable of juggling multiple projects – managing priorities and meeting deadlines;

· Creative thinker and problem solver with a keen eye for detail;

· Strong project management skills and ability to execute tasks independently;

· Computer literate (MS-Office);

· Able to multi-task in a fast-paced environment;

· Good team player;

· Resourceful, pro-active and meticulous;

· Good interpersonal skills – able to build excellent rapport and networks across functional boundaries and external organizations.

· Min. Degree/ Diploma in Business Management / Mass Communications / Multimedia or equivalent;

· Entry level candidates are welcome.

Overview:

Responsible for all hospitality finance operations and accounting functions under the management of Louis Kienne Serviced Residences (Peninsula Park Residences Pte Ltd).

Responsibilities:

• Maintain proper documented system of accounts, SOPs, control process and policies.


• Review, check and ensure all transactions accuracy in daily reports, postings, invoices, and any other reports.


• Provide statistics updates and reports.


• Supervise, check and review the work of Finance Executive including checking and ensuring timely and accurate data entries.

Monthly Reports/Duties:

• Handle monthly closing, including account schedules, reconciliations, fixed assets register.


• Prepare P&L and monthly management reports.


• Prepare quarterly GST computation for submission.


• Update monthly actual figures on budget file and prepare yearly budget for approval.


• Liaise with Pollux corporate finance office to support and provide timely monthly and yearly financial reports meant for submissions to the Board of Committee.

Sales & Accounts Receivables:

• Prepare/review sales invoices issued to guests.


• Conduct checks and verify credit applications for the approval.


• Monitor and update AR/outstanding receivables aging list for monthly Credit Meeting.

Accounts Payables:

• Liaise with Pollux corporate finance office on funds and timely payments to suppliers/vendors and obtain updates on outstanding payments.


• Check and verify purchase requisitions/purchase orders to ensure proper supported documents, goods are duly received and expenditure duly approved.


• Verify and raise payment vouchers for approval.


• Review and manage petty cash reimbursements to ensure all payouts are accurate, properly verified and approved.

Others:

• Ensure adherence of procedures to SOPs and internal controls with all departments.


• Liaise with auditors during annual audit.


• Perform half-yearly stocktake with operational departments.


• Monitor contract expiry, ensure adherence with operational departments to internal procedures and controls with regards to contracts terms with suppliers/contracting with new suppliers.


• Perform any tasks as required and assigned from time to time.

Job Requirements:

• Diploma/Degree in Accountancy or ACCA (or equivalent).


• Have at least 4 years of working experience in similar role and with supervisory experience.


• Preferably relevant experience in hospitality finance operations.


• Proficient in Microsoft Office.


• Able to work independently with minimum supervision.


• Good multi-tasking skills and ability to work under pressure