Admin Assistant 120948

Roles and Responsibilities

• Report feedback from tenants / purchasers to manager.
• To co-ordinate with tenants / purchasers on any on-going projects.
• To prepare documents required by tenants / purchasers.
• To co-ordinate with FSM of MCST 651 to arrange for fire drill or related matters.
• To co-ordinate with tenants / purchasers on maintenance of vacuum pumps.
• To co-ordinate with security and MCST 651 staff on the locking of seminar room.
• To check & order office stationeries / refreshments.
• To keep and control petty cash float.
• Typing of documents such as Letter of Offer, Lease Agreement, Minutes, Agenda.
• Prepare CNY gifts for manager’s distributions to tenants & purchasers
• To handover cheque or documents to HQ.
• To visit Orchard Towers to facilitate viewing (about once in 3 months).
• To ensure that office equipment is in good working condition.
• To prepare agenda for Board Meeting – once a year.
• To prepare agenda for managerment meeting – 2/3 times a month.
• Arrange or record appointments for office & manager.
• To liaise with signage supplier on OMSC directories (3 main directory boards, 5 sub-directional boards, 8 location maps & 1 wall mural).

Other information

5 days' work week, office hours.

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