administrator 208224

OFFICE ADMINISTRATOR JOB DESCRIPTION

Our company is looking for an organized and self-motivated Office Administrator who will

be responsible for providing administrative support to our office personnel. The Office

Administrator’s role will include working closely with our leadership team by handling

clerical duties, coordinating calendars, and organizing meetings.

In order to be successful in this position you should be detail-oriented, professional and

have excellent written and verbal communication skills.

OFFICE ADMINISTRATOR RESPONSIBILITIES

 Welcoming visitors and directing them to the relevant office/personnel.

 Carrying out clerical duties such as answering phone calls, responding to emails, and

preparing documents, including office correspondence, memos, resumes, and

presentations.

 Coordinating and managing appointments, meetings, and the conference room

schedule in order to prevent duplicate bookings.

 Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and

budget tracking.

 Data entry (sales figures, property listings etc.)

 General office management such as ordering stationary.

 Organising travel and accommodation for staff and customers.

 Arranging both internal and external events.

 Possibly maintaining the company social media accounts.

 Providing administration support to Sales Reps, Property Managers and Senior

Management.

 Ensure adherence to relevant company procedures and policies.

 Keep databases in check and update them regularly.

 Supervise cleaning crew and cleanliness of office space.

 Control the office supplies state and make sure it is in accordance with office needs.

 Maintaining general office files, including job files, vendor files, and other files

related to the company’s operations.

 Purchasing office supplies, equipment, and furniture.

 Overseeing the maintenance of office facilities, and equipment.

 Performing other relevant duties when needed.

OFFICE ADMINISTRATOR REQUIREMENTS

 Previous working experience as an Office Administrator

 5 or more years’ office administration experience.

 Proficient in a variety of computer software applications including Microsoft Office

Suite (Word, Excel, Outlook, and Access).

 Comfortable handling confidential information.

 Multi-tasking and time-management skills, with the ability to prioritize tasks.

 Outstanding communication and interpersonal skills

 Excellent organizational and time management skills

 In-depth knowledge of office management and accounting processes

• The ability to work under pressure.

• Availability to work within opening hours (e.g. evenings, holidays, weekends)