Personal Assistant to the Ambassador 120780

The Personal Assistant (PA) to the Ambassador will work closely the with Ambassador and assume the following tasks:

• Schedule meetings, and manage the calendar of events;
• Answer phone calls and emails and take messages;
• Administer the correspondence of the Ambassador with Singaporean authorities;
• Take accurate notes at operational meetings;
• Coordinate the program of the driver of the Ambassador;
• Assist with the preparation and daily management of the social program of the Ambassador (bookings forluncheons , diners, receptions, seminars);
• Plan travels including flights, accommodations, transportations;
• Help with the operational preparation of visits of delegations in Singapore ;
• Ensuring the maintenance of clear records and filing system;
• Keep the lists of contacts in Singapore updated.
• Other duties of the PA include the administration and maintaining of political, economic and general files; the provision of administrative support to the Ambassador;
• The PA will also have responsibility for assisting in the organising of the Embassy’s social events (National Day reception, dinners, lunches, conferences…).
• Administrative support will be provided in the booking of venues, accommodation and of flights when required.

Required skills and qualifications:

• A higher education degree;
• Solid command of the English language, both oral and written, and preferably at least one of the Belgian official languages (Dutch, French);
• Well-developed organizational skills;
• Discretion and trustworthiness;
• The ability to work on one’s own initiative and to be pro-active in problem solving;
• Able to prioritizing andbe flexible and creative in handling challenging tasks;
• Good communication and strong inter-personal skills;
• Good IT skills (MS Office, Internet Explorer and Outlook);
• Experience in the diplomatic field, or as Executive assistant would be an advantage;
• Residency permit since at least January 2022

Working conditions

The successful candidate will be offered a local contract for one year (extendable).

Interested candidates can send their cover letter with CV and, if applicable, details of residency/work permit at the latest on 1 July 2022 to:

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