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Personal Assistant to the Ambassador 120780

Full Time
79 Robinson Road, #25 01, Singapore 068897, Singapore
Not responsive
0

$2763 to $4831 (Monthly)

Posted 7 months ago

The Personal Assistant (PA) to the Ambassador will work closely the with Ambassador and assume the following tasks:

  • Schedule meetings, and manage the calendar of events;
  • Answer phone calls and emails and take messages;
  • Administer the correspondence of the Ambassador with Singaporean authorities;
  • Take accurate notes at operational meetings;
  • Coordinate the program of the driver of the Ambassador;
  • Assist with the preparation and daily management of the social program of the Ambassador (bookings forluncheons , diners, receptions, seminars);
  • Plan travels including flights, accommodations, transportations;
  • Help with the operational preparation of visits of delegations in Singapore ;
  • Ensuring the maintenance of clear records and filing system;
  • Keep the lists of contacts in Singapore updated.
  • Other duties of the PA include the administration and maintaining of political, economic and general files; the provision of administrative support to the Ambassador;
  • The PA will also have responsibility for assisting in the organising of the Embassy’s social events (National Day reception, dinners, lunches, conferences…).
  • Administrative support will be provided in the booking of venues, accommodation and of flights when required.

Required skills and qualifications:

  • A higher education degree;
  • Solid command of the English language, both oral and written, and preferably at least one of the Belgian official languages (Dutch, French);
  • Well-developed organizational skills;
  • Discretion and trustworthiness;
  • The ability to work on one’s own initiative and to be pro-active in problem solving;
  • Able to prioritizing andbe flexible and creative in handling challenging tasks;
  • Good communication and strong inter-personal skills;
  • Good IT skills (MS Office, Internet Explorer and Outlook);
  • Experience in the diplomatic field, or as Executive assistant would be an advantage;
  • Residency permit since at least January 2022

Working conditions

The successful candidate will be offered a local contract for one year (extendable).

Interested candidates can send their cover letter with CV and, if applicable, details of residency/work permit at the latest on 1 July 2022 to:

If you have questions about this job, please click on apply. The employer will contact you then.

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